Vendors
Invoice Submission
OpenInvoice is an e-Invoicing system managed by Enervus. Certus uses OpenInvoice to streamline our payables process and ensure our suppliers are paid in a timely manner. The application allows our suppliers to submit invoices electronically at no cost.
Vendor Benefits of OpenInvoice:
· Invoice is received following its submission by the vendor.
· The invoice is electronically routed directly to the department.
· Immediate notification to the vendor when an invoice has been disputed.
· Vendor can monitor progress of each invoice.
Existing OpenInvoice users:
If you are currently using OpenInvoice with another customer, we can easily enable your company to submit invoices to Certus as well. Please email payables@certusoil.com to request enablement.
New OpenInvoice users:
If you are not yet using the system and would like to sign up to use OpenInvoice with Certus, please send an email to payables@certusoil.com with the following information:
- The name, phone number, and email address of the person who will be the OpenInvoice contact at your company.
- A sample invoice. This can be a zero dollar invoice or one of the outstanding invoices that you have with Certus. The invoice will be used as backup to set up your company in Certus’s accounting system. We will also create an on-ramping request with Enervus based on the company name on your invoice.
- A completed EFT sign-up sheet (available on our website) and a void cheque. We will use this information to set up your company for EFT direct deposit payments. This is not mandatory, but we recommend EFT payments for our suppliers to streamline payment processing.
Once we receive this information from you, we will send your company name and contact information to Oildex to allow them to on-ramp your company onto OpenInvoice. The on-ramping process involves creating an account for your company and providing you with training on the system. You should receive an email from supplieronboarding@oildex.com to finalize your company’s information and set up training.
If you have any questions about the system or would like to inquire about the status of an on-ramping request, please email to payables@certusoil.com.
Important Links:
Open Invoice Sign up: https://www.openinvoice.com/docp/public/registerBuyerText/
Open Invoice Assistance: openinvoicesupport@oildex.comor 1-866-627-3287
Open Invoice On Ramping team: supplieronboarding@oildex.com